When a University-sponsored student is engaged to undertake paid work, the employing college should provide the following information by email to the College Student Visa Monitoring Service:
Information about the student:
| a) |
Student Name |
| b) | Student Number or Oxford username |
| c) |
Was the right to work check completed by the Right to Work Hub (Yes/No) If No, please provide answers to d) and e) below |
| d) |
Has the student declared any other work on their Student Employment Declaration (Yes/No) |
| e) | If yes, please confirm the number of hours they have declared, the period of employment and whether the work is for another college, a University department, or external employer. |
The engagement (the piece of work):
| f) |
Job title |
| g) | Start date |
| h) | Expected end date |
| i) |
Will the hours of work vary from week to week during the above dates? (Yes/No) |
| j) | Is there a maximum number of hours the student will work in any given week? (if yes, please confirm the No. of hours) |
Alternatively, if you would like to provide a list of multiple students/work engagements, please use the following spreadsheet template: Student Visa Engagement list template
Receiving an engagement confirmation from the service
Once details of an engagement are received, a record will be created within the College Student Visa Monitoring Service system and confirmation will be sent to the employing college.
College representatives will be able to log in to the online system to view the engagement details and any associated timesheets.
Students will also receive an engagement confirmation, which will prompt them to provide an updated Student Employment Declaration (or confirm that nothing has changed since the last declaration).
